2010 VBS Frequently Asked Questions

Q: Our church only uses the King James Version of the Bible. Which VBS programs can we use?

A: The following VBS programs are available in KJV:

• Kingdom of the Son: A Prayer Safari (This 2009 VBS is still available.)
• Hero Headquarters lists references only. It does not actually have the verses written out, and there are Bible Verse Posters available additionally in KJV.
• The Preschool All-in-One Kit lists all memory verses in KJV first, followed by the NIV. Simply cover the NIV verse or cut it off before copying your student sheets.

Q: When is the Returns Deadline for VBS material?

A: VBSstore.com closes on July 31, and this is our VBS returns deadline. If you have a late VBS and need to return some items, call us at 800-854-1531 and we can work with you. Please note that some items are non-returnable, and are clearly marked on our website.

Q: Can I return opened packages of product for partial credit?

A: Because we receive product prepackaged from our vendors, we are unable to process returns of opened or partially used packages. If you do find yourself with a few extras, use them as special gift surprises for Sunday school, for siblings of students, or for those who couldn't attend VBS.

Q: I’ve never done VBS before. What should I do first?

A: Dig into the Starter Kit(s) you’re interested in. Order more than one at VBSstore.com...we offer a 30-day risk-free review on Starter Kits. Explore all the cool stuff, then find the Director’s Guide. This will give you the big picture of the theme, all the possibilities, and the activities that are included. Most Director’s Guides include a step-by-step planning calendar and training helps, too. Above all, decide what you want to accomplish in your VBS program: What do you want the kids to walk away with? Focus on that first!

Q: Can I use a VBS program in something other than a five-day format?

A: Most VBS programs nowadays are flexible. The Director Manuals contain different format options, including weekday mornings, weekday evenings, midweek clubs, day camp, Sunday mornings, or weekend retreats. If a specific program’s Director Manual does not contain these formats…improvise! Many options allow for the whole family to be involved.

Q: How do I figure out a budget for VBS?

A: The catalog for each program can help you plan your budget and choose the resources that will work best for you. (Remember to order early, as some items have limited quantities.)
If your church has had a VBS in the past, look at the registration numbers. Set a goal for how many kids you would like to reach this year. Then, using the catalog, write down the cost of each item you need and tally the cost. Visit VBSstore.com to see VBS catalogs and online order forms from a number of publishers.

Find out what funds, if any, have been designated in the church budget. Determine if you will have a per-child registration fee to cover some costs. Make a wish list and work in conjunction with church staff to brainstorm ideas for additional funding (special offerings, fund-raisers, etc.).

You can even network with other local churches who are offering the same program this year and creatively collaborate for sharing some materials and resources.

Q: Do any of the VBS programs provide resources to guide children to accept the Lord Jesus Christ as Savior?

A: Yes. Most of the VBS programs include helps for explaining the gospel message to children and counseling them about salvation.

• Gospel Light has booklets to introduce children to Jesus Christ (God Loves You Evangelism Booklet) as well as booklets for children who are growing in Christ (Growing As God's Child Discipleship Booklets).
• The Preschool All-in-One Kit has a section for the leader about "Leading a Young Child to Christ."
• Wildwood Forest Director's Guide has reproducible resources to send home with a child who accepts Jesus Christ as Savior during your VBS. All Leader's Guides for this program have information on leading a child to Christ. Days 3 and 5 focus specifically on salvation lessons.

Q: What if our space is limited or we don't have enough kids or leaders for VBS?

A: Talk with other area churches about hosting VBS jointly. In addition to increasing the number of kids and volunteers, cooperative VBS programs are great ecumenical opportunities in your community. Cooperative VBS programs often lead to future events among different churches that can strengthen individual congregations and the entire community.

Q: What’s the best way to do VBS—Classroom-based or Site-based?

A: The way that works best for you! There are plenty of fun options in every VBS program.
Most programs can be set up as Classroom-based or Site-based. This means you can group kids by ages or grades to learn and interact in individual classrooms with teams of teachers and assistants (Classroom-based). Or you can group kids by ages or grades into small crews that move from site to site with their backyard crew guides (Site-based). Other VBS programs give the option of combining mixed ages of kids into one group (either Classroom- or Site-based). Some programs are not as easy to adjust one way or the other, so make sure you review your Director’s Guide before planning!

Q: How can we adapt a site-based model to a classroom model?

A: This may be easier for some programs than others. The steps outlined here are for general use of the classroom model. Modify them as needed.

1. Determine how you will group your kids. The easiest way is to have one group per age/grade level. Recruit staff based on the number of Small Groups you anticipate. You'll need one Guide for each Small Group, as well as a Worship Leader, and other support staff as needed.
2. Assign classroom space for each Small Group.
3. Determine your large group gathering space(s) for the Opening and Closing times.
4. Order your Leader and Student Resources

Q: How can our VBS program support faith formation at home?

A: Many student books feature a family activity for each day, and even if they don't, most kids like to share what they did at VBS with their families.

• Including Adults and/or youth allows parents and teens to study the same Bible texts as the kids attending Vacation Bible School, either in their own small groups or at home.
• Souvenirs, such as memory buddies, help the student to remember the Bible point and Bible memory verse for each day of VBS.
• Giving each child a CD of the music from VBS helps them connect VBS worship at home. Consider giving children a CD when they register for VBS—then they will already know the songs when they come to VBS!
• Some VBS programs include coloring pages for younger students and sheets that older children can take home each day to reinforce the daily theme and memory verse at home.
• Follow up on the final day of VBS by inviting families to come back for your church worship service or Bible club or for your Harvest celebration.

Q: What schedule is best?

A: This depends on how much time you have. Most programs recommend at least three hours per day if you want to include all the activities provided, but that’s not always possible—especially if you have an evening VBS. You may need to modify the amount of time spent at each activity. Most Director’s Guides include sample schedules—modify them to suit your needs.

Prayer Makes a Difference

A few generations ago, in many families, the way to begin and end a child’s day was with prayers. They were recited out loud, usually beginning and ending with requests for God to bless the child’s family and friends. Today, however, in most homes, prayers have disappeared, except perhaps before meals. To encourage your family and your students to pray regularly (even for a minute or two at a time), try the following suggestions:

 •    Point out blessings as you notice them. Say a brief prayer of thanks with your students for the beautiful sunset, a rainbow, a rabbit scurrying across your path, or the rain.

 •    Give thanks for the small acts of kindness you catch your students doing (sharing a toy, giving another child a turn, saying “please”).

 •    Let your students share some of the praises and blessings in their own lives. Or point out some blessings for them. Say, “I’m so thankful to God for that yummy fruit we just ate.”

 •    Help your students verbalize some of their own praises and blessings. Say, “[Jason], why don’t you thank God that your grandma is home from the hospital.”

 •    Since children are great imitators, try spending some quiet time in prayer by yourself, and let your child know that you are also having your own conversation with God.

Becoming a Servant Leader

The success of your ministry to children is, more than anything else, dependent upon you — the teacher or helper. As you serve the Lord in children’s ministry, you will make the difference in the lives of the children you touch. For most people, leadership does not come naturally; it must be learned, developed and nurtured. The secular world is full of books, CDs, and DVDs to help people become successful — at least according to the standards of the world. However, as Christians, we are called to be leaders of a different kind; we are called to be servant leaders.

Learn from biblical servant leaders

The Bible gives many guidelines for effective leadership; as Christian leaders we should put these into practice in our lives and in our ministries to students.

Jesus, the Greatest Leader of all, gives us the first guideline to follow. He said, “Whosoever will be great among you, shall be your minister: And whosoever of you will be the chiefest, shall be servant of all. For even the Son of Man came not to be ministered unto, but to minister, and to give His life a ransom for many.” (Mark 10:43-45) As Christian leaders, we are called upon to serve others as Jesus did — by ministering to them and by meeting their needs. To help us do this, we can look at the characteristics of Jesus’ leadership while He was on earth.

In Isaiah 42, in referring to the coming Messiah, the prophet says, “Behold My Servant, Who I uphold; Mine elect, in Whom My Soul delighteth; I have put My Spirit upon Him.” (Isaiah 42:1) Just as Jesus was God’s chosen servant and God placed His Spirit on Him, if God has called you to be a teacher or helper, you are God’s chosen servant and He has promised to place His Spirit on you as you serve Him.

Isaiah goes on to say, that God’s chosen servant “will not shout or cry out or raise His voice... A bruised reed He will not break, and a smoldering wick He will not snuff out.” (Isaiah 42:2-3 NIV) Jesus was a gentle, kind, and loving leader; One Who cared for the weak and struggling people around Him; One Who treated everyone fairly and with equity. This should be the standard that you try to follow as you lead or assist in your children’s ministry. Are you fair? Do you care about each of your students equally — even the underachievers, the rebels, the quiet ones; do you treat each one with love and compassion?

According to the world’s guidelines, leadership depends on cleverness, wit, humor, and talent. But Jesus’ leadership was different, and ours should be too. Jesus was available and He was vulnerable. He cared for each individual person and He showed it in the supreme way — He died the most painful and humiliating death and rose from the dead so all people may be forgiven. In so doing, the Bible says He “made Himself of no reputation, and took upon Him the form of a servant, and was made in the likeness of men.” (Philippians 2:7) Jesus was no arrogant, glamorous leader, He came “not to be ministered unto, but to minister, and to give His life a ransom for many.” (Mark 10:45)

Apply servant leadership to your ministry

What are the qualities we should try to develop in ourselves, as leaders, as we seek to become servant leaders like Jesus?

•    Servant leadership recognizes that everything is the Lord’s work — your career, your family, weekend trips, washing the dishes, mowing the lawn, watching your child’s basketball game, and even baking cookies for a Sunday school party.

•    Leadership builds the confidence of those you lead; good leaders instill hope in those they lead and in those they minister alongside.

•    Servant leadership trusts the work to God and allows Him to bring the results without our manipulation.

•    Jesus-style leadership produces excellence — both in yourself and in those you lead.

•    Good leaders honor the time of others. They are responsible and plan ahead. They have respect for those in authority over them.

Applying servant leadership to ministry does not mean you should do everything for the child. It does mean you do the servant tasks that make it possible for your children to be a group. You seek out the tasks and give the encouragement that makes it possible for children to express their own leadership. Your Sunday school or Bible club class is not a showcase to display your programming and promotional skills — it should be a training ground where students develop their own skills and personalities under the guidance of a caring, loving leader.

When you are able to fully understand your role as a teacher, you will be freed from the terrible strain of constantly trying to have a perfectly executed program for other adults to admire. That is not your primary responsibility. Your role is to allow the students to do things for themselves and help them, when they experience failures and disappointments, to do so without feeling they are failures themselves.

Some teachers feel they must run a tight ship and have polished performances and slick promotion to be successful. To make this happen, usually the leader has to do things himself; that is not a truly successful leader. The successful leader is committed to being a servant who helps children develop their own leadership, even though the results aren’t as tidy and impressive to the outside world.

The real key to leadership is to follow Jesus’ example in leadership — follow God’s will, be filled with God’s Spirit and be a servant to all.

On a Positive Note

All children respond well to positive feedback. The key is to teach your point in a positive way, even when you feel like saying something negative. Here are a few tips:

• State your expectations before beginning the activity. Let the children know if this is a time when they should talk, listen, raise their hands before speaking, sit, stand, or whatever you expect them to do.

• Give complete instructions before they start the game or activity. Then ask a child to repeat the instructions. Finally, ask for questions.

• Give positive feedback when deserved, but only as a result of student behavior. This tells children that you are aware of their performance individually and in a group. Children will begin to see that you give feedback to the best performance of every individual.

• Give feedback to student groups whenever possible. Frequent group praise helps establish a sense of cooperation and community among your students.

• Positive feedback should be given matter-of-factly. Flowery, emotional praise can embarrass children. Positive feedback should not imply that you are treating children any differently from the way you would treat an adult.

• After giving positive feedback, continue your lesson or explanation without pausing for the children to comment. For example, “Thanks for reading in a loud, clear voice, Hannah. Does anyone know why King Herod wanted to find baby Jesus?”

• Use descriptive statements that briefly tell students what was worthy of comment.

• Positive feedback to individual students should be relatively private. Children can be embarrassed by comments that single them out as the “teacher’s pet.”

• Be persistent. Some children feel uncomfortable with praise because they have had so little. But every student needs to learn that he or she has enough self-worth to accept recognition from someone else.

• Give negative feedback in private. Conclude your time together by praying with and for the student.

7 Steps to a Successful VBS

1. Pray

This is a big job, so meet with your Christian Education Director, Children’s Pastor, or Sunday School Superintendent. Begin with prayer, asking the Lord to direct you and give you wisdom as you plan for your vacation Bible school. You may want to organize a prayer team who will continue to pray for your program before, during, and after your VBS dates.

2. Plan

Once you have a budget, order several VBS starter kits to determine which one(s) will work best with your church and community. Return the kits you won’t need or keep an extra kit to use as an outreach program over spring break—or any time you need a special program. Your kids will enjoy the fun VBS crafts and gifts anytime. Visit VBSstore.com to see a VBS Comparison Chart and print out a VBS Planning Guide and Timeline for organizing your VBS preparation.

3. Recruit

Ask the Lord to direct you to the people whom He wants to teach your precious children. Ask Him to prepare the hearts of these people to be receptive to becoming VBS leaders or helpers. Then make a list of qualified people who might be interested, and make an appointment to visit them in their homes. Explain the VBS program and the responsibilities of a VBS leader or helper. Ask him or her to pray about the decision, and if desired, leave a specific job description with him or her. To ensure your children the very best experiences in your VBS program, look for leaders and teachers with the following qualifications:

ü     Are dedicated Christians who seek to live for Christ daily, who study God’s Word, and who know the plan of salvation

ü     Are tuned in to kids, and able to build upon their natural interests

ü     Enjoy sharing in the children’s joy of discovery

ü     Are warm, outgoing, and have a genuine love and sensitivity for children

ü     Appreciate and seek to follow God’s command to teach children

ü     Have a basic understanding of children in terms of their physical, mental, and emotional development, and their spiritual needs

ü     Are reliable and disciplined to prepare for each meeting

ü     Are suitable role models for children

4. Prepare

Before you begin signing up children for VBS, print registration cards onto heavy stock. You can download Honeybees, Cubby Bears, and All-Stars for Jesus Registration Cards at AllStarsforJesus.com. (Look under Free Downloads.) Design your own for VBS or use these. Give the cards to parents when they register their children. Have parents fill out a registration card for each child attending your program. The card should contain emergency information and a place to list allergies and other medical conditions of your students. For any child with allergies, create a special, brightly colored name badge with the allergies listed so all leaders and helpers are aware of the allergies and don’t inadvertently give the child something that might cause an allergic reaction.

5. Be Creative!

Creativity may not be your strong suit, but no doubt your church is full of creative talent just waiting to be put to good use. Someone who can paint backdrops, another person who can concoct inexpensive yet healthy snack options, a seamstress who can design skit costumes or theme decorations, a crafty mom who can modify the suggested VBS crafts into easy-to-prepare keepsakes made from household supplies—all of these people can play a role in kicking your VBS program up a notch. The key is to tap into their talents without giving them overwhelming responsibilities.

6. Pray (Continually!)

Each day during your VBS program, have volunteers arrive 15-20 minutes early for announcements and a time of prayer. You may want to provide coffee and juice each morning, with donuts or bagels and fruit the first day. Or provide dinner in the evening and invite your VBS families to come (have your volunteers arrive 15-20 minutes before dinner). Use your VBS theme for a brief devotion, then make announcements, share prayer requests and praises, and conclude with a time of prayer (for each other, for the children, and for God’s wisdom and discernment). Each day, let volunteers share stories of how God is working during VBS. Then take time to thank Him for the ways He is using each person to spread His Word and change lives.

7. Consider Including Preschoolers in Your VBS

VBS is a great way to introduce young families to your church. Consider including 2- to 5-year-olds in your VBS program. You may want to run a separate preschool program for your little ones. The hours can be the same as for your elementary program, but younger children can have their own learning centers, games, and age-appropriate crafts. The preschoolers can join the other children for your VBS opening and then go their own preschool rooms for the rest of the morning. If your VBS begins with everyone together for an opening song time, be prepared to have one or two helpers take younger children to your preschool classroom for free play if the large group setting becomes overwhelming. Read other blog articles for more ideas on including preschoolers in your VBS (See the article, "How to Have a Preschool-Friendly VBS"). Visit VBSstore.com to take a look at a Preschool All-in-One Kit, VBS curriculum written especially for your two- to five-year-olds.

And Finally…Evaluate!

Before your VBS ends, have thank-you notes and evaluation forms ready for your helpers. Gather feedback about what worked and what didn’t so you can make changes for next year. Make notes so if you are not involved, you can pass them on to your successor. Thank God for the ways He worked to change lives during VBS. Be sure to let your volunteers know how much they were appreciated. While they’re still excited about the great things that happened during VBS, ask if they would be willing to consider being a part of the team next year. (Just to get an idea, not for a firm commitment.) Then follow up around March or April (or just as soon as you set the next date) to have them start praying about volunteering for your next VBS program.

Tips for Successful Conversation with Young Children

By Carol Rogers

Combining words with actions in a relaxed atmosphere greatly increases a child’s ability to understand and respond to biblical truths. As you use Bible learning activities or interact with children as they play, remember to talk with the children to help them focus on the Bible lesson and memory verse you are teaching. Your Sunday school, children's church, or Bible club Teacher's Guides will often include suggested conversation to help direct the children to the Bible theme. Here are a few tips for using directed conversation as you teach and play with children:

• Use a natural tone of voice. Do not talk down to the child.
  
• Encourage Bible learning by talking with the child as he works and plays.
  
• Use your words to focus the child back to the Bible lesson or biblical truth.
  
• Relate what the child is doing to what the Bible says.
  
• When referring to the Bible, hold it open in front of you.
  
• Stoop down to her level and use eye contact when speaking with the child.
  
• Use the child’s name frequently, especially at the beginning of your sentences.
  
• Say the child’s name and make sure he is looking at you before giving instructions.
  
• Use non-verbal signals of touching (if it’s okay with the child) and smiling.
  
• Actively listen to how the child responds to your conversation.
  
• Repeat the child's words back to him or ask a question about what he said.
  
• Recognize and accept the child’s feelings. If she really does not like coloring, give her another activity to do.
  
• Use praise and encouragement, focusing on the child’s strengths.
  

Storytelling Tips

By Barbara Mills

Everyone loves a story. Children move to the edge of their chairs when they hear, “Let’s have a story.” Use this method of teaching to reach young hearts with Christ’s love. It’s your responsibility to become the best storyteller you can.

Note that we said storyteller. Reading stories to children is an art in itself to be discussed later. First we’ll concentrate on the techniques of telling the story.

A GOOD BEGINNING
Prepare your introduction carefully. Begin your story smoothly. If you fumble through your first few statements, you’ll become frustrated and may lose your train of thought. If you stammer to a stop and have to start over you’ll want to leave the room and never return! Never memorize a story word for word. But if it makes you feel more comfortable, memorize the first few lines for a snappy opening.

An introduction with interest-catching appeal will capture your listeners from the first word. “Mac had been Peter’s dog for as long as Peter could remember, and they were real pals.” Doesn’t that sound like a lot more fun than ‘Peter had a dog named Mac?” Use your imagination and knowledge of the group to make your introduction sparkle.

PROCEED TO CLIMAX, CONCLUSION
Progress naturally from the introduction, building to the climax or most exciting or interesting portion of the story. Then finish the story with a brief conclusion. Don’t attempt to delay the conclusion, for once the climax of the story has been reached, listeners’ interest drops. A story is a unique teaching tool. Most contain a moral or teach a lesson. Let the story do it! Don’t attempt to tack on your own “sermonette” on the end of the story. Weave the moral into the plot in such a way that your hearers can’t miss it as you tell your story. When you’ve finished telling the story, stop!

BE NATURAL
Being yourself is important. Thorough preparation and practice will lead to naturalness in storytelling. You’ll probably feel most comfortable if you sit in a circle or semi-circle with your listeners. It suggests intimacy with the group and conversation at their level. If you must stand, due to a large group, stand naturally and relaxed. Never hide behind a podium.

A LITTLE ACTION, PLEASE
Use gestures such as the shrug of the shoulders, a raised hand, a finger over the lips to indicate quietness. But don’t force or overuse them. And by all means, use facial expression. Raise your eyebrow, smile, frown, show enthusiasm. Try to portray the feelings of the story characters.

Some storytellers show pictures while telling their stories. This is fine, but don’t show 27 pictures during a four-minute story! Have several attractive illustrations to use at the appropriate times. Display them so all can see, then put them aside.
Place your hands quietly in your lap when you aren’t holding a picture or gesturing. Avoid the “gymnastics” of too many hand motions. They only draw attention to yourself. Beware of distracting habits, such as playing with a string of beads or a button on a jacket. Remember, you are the means to help your listeners SEE the story in their minds. The less they see of you, the better! Thorough practice, perhaps in front of a mirror, will help you know where and when to use gestures effectively. If well used, they can add life to the story. If overused, they can distract and spoil the story.

LISTEN TO YOURSELF
Your voice tells the story. Use your natural voice. By all means avoid a whiny, monotonous, or honeyed tone. Practice to develop variety in inflection. Let your voice reflect wonder, strength, sadness, etc. Imitate noises and sounds indicated in the story, such as “Buzzzz — was the sound Kate kept hearing outside her bedroom window.” Practice these sounds beforehand so they resemble the natural sounds. Pause to impress or to increase suspense. Work on projecting your voice. Record your own voice — it may surprise you!

Use dialog or direct discourse frequently to bring your characters to life. Make them speak to your hearers , rather than always telling your hearers what the characters say. “Hi, Mom!” is much more realistic than, “Jerry greeted his mother when she entered the room.” Change the voice to indicate the different characters. Use action verbs and colorful adjectives to tell your story. Never use words your listeners may not know.

If you suddenly discover that you’ve left out an important point, don’t try to correct it by saying … “Oh, I forgot to say…” Continue on, and if it is an integral part, weave it in. But don’t interrupt your story to apologize for your goof!

When you’re telling a Bible story, hold your Bible so all can see it. This especially impresses little children with the fact that your story is from God’s Word.

“Let’s have a story.” Do your students’ eyes brighten at the sound of those words? Use these helps to make story-time an exciting high point in your class.